How to Setup a Professional Branded Email Address with Outlook.com?
What is a Professional Email?
A professional email is the one that has your business name in it. For example support@yourdomain.com is a professional email rather having yourdomain@yahoo.com. There are many ways you can setup a professional email. You can use the built-in mail server that comes with most
WordPress web hosting providers. But that does not nearly match up to the features you get with Gmail.
Step by Step Guide to Setting up Outlook.com on a Custom Domain Name
In order to use Outlook on your own custom domain, you need to configure your domain’s MX and TXT Records. MX records tell domain name servers that you are using
Microsoft mail
servers, and TXT records will be used to verify your ownership of the domain.
Step 1: Signing up for a Custom Domain Mail Service
Go to Windows Live Admin Center and click on Get Started to start setting up your domain on Outlook.com.
Enter your domain name on the next page:
- Setup a Professional Branded Email Address with Outlook.com
The next screen will give you a choice to either use an existing Microsoft account to administer this domain or create a new
Microsoft account on your own domain name, e.g. yourname@yourdomain.com. Make sure that you give an active email address as Microsoft will send a verification email to verify your ownership of the email address.
- Setup a Professional Branded Email Address with Outlook.com
If you opted to use an existing Microsoft account then you will be asked to sign in, otherwise you will have to fill a form to set up a new account on your custom domain. Once you fill out the form, you will receive a verification email at the email address you provided. Click the link in the email to verify your ownership of the email account.
- Setup a Professional Branded Email Address with Outlook.com
The next page will ask you to confirm your request and accept Microsoft’s terms of service. Once you accept, you have finished the first step of setting up an administrator email account to manage your domain on Outlook.com
Step 2: Setting up DNS MX Records to use Outlook.com
After the registration, you will reach Windows Live Admin Center’s domain control page and it will be showing MX and TXT record strings which you need to add to your DNS settings.
Many
WordPress hosting providers use c panel for account management. It is likely that your web host may be using a different control panel with a slightly different interface. Don’t worry just look around for Domain Settings page, and you will find a link to edit the DNS settings or enter MX records. If you can’t find DNS or MX records settings in your control panel, then ask your web host. In this tutorial we will be using cpanel to demonstrate how to add MX records.
Log in to c-panel and click on MX Entry icon under Mail:
- Setup a Professional Branded Email Address with Outlook.com
Select a domain name:
- Setup a Professional Branded Email Address with Outlook.com
After this you need to select email routing method. Choose “Automatically detect configuration”.
- Setup a Professional Branded Email Address with Outlook.com
Add the MX record string provided by Outlook.com. Leave priority as it is and add the record in the Destination field.
- Setup a Professional Branded Email Address with Outlook.com
To protect email originating from your domain and landing into junk or spam, you need to configure sender ID by adding a TXT record with this value:
v=spf1 include:hotmail.com ~all
If you want users to use mail.yourdomain.com to sign in for email address, then you can create a CNAME record in your domain’s custom DNS settings or in cpanel’s Simple DNS Editor. Enter Mail in the Name field, and enter subdomain in CNAME field, e.g. mail.example.com.
- Setup a Professional Branded Email Address with Outlook.com
You will have to wait for DNS settings to propagate which can take 30 minutes to 48 hours. You can refresh Windows Live Admin center’s domain settings page to see when the changes are live and ready.
- Setup a Professional Branded Email Address with Outlook.com
Step 3: Creating Custom Domain Name Email Accounts
Go to Windows Live Admin Center and click on your active domain. On the left sidebar you will find options to manage accounts on your domain. You can choose Open Membership, so that people on your site can signup for an email account with your domain name. The other option is where you manually create email accounts for your staff, family members, friends or community members. You have the power to suspend or delete any email account on your domain at any time.
- Setup a Professional Branded Email Address with Outlook.com